VENDOR INFORMATION
The Sony Pictures Entertainment (SPE) Accounts Payable department requires vendors to submit current and accurate vendor information. This information is critical for successful payment processing.
New vendors need to complete the applicable New Vendor Packet that includes a W9 form for domestic vendors and a W8 form for international vendors. These forms are required to set vendors up for payment.
- Some notes on our Vendor Management processes:
- In order to ensure compliance with the Sarbanes-Oxley Act, SPE requires that all vendors provide the business entity's legal name and address. Please keep in mind that P.O. boxes are not acceptable.
- Your Tax Identification number or Social Security Number for sole proprietors is your unique identifier in our Financial System. It also helps distinguish vendors with similar names.
- Any change to your vendor name, address, Tax Identification Number, filing status, or bank information should be immediately reported to the Accounts Payable department. For any changes, please send an updated W9, W8 or electronic payment enrollment form to: Sony_Accounts_Payable@spe.sony.com Or Sony Pictures Entertainment Attn: Accounts Payable P.O. Box 5146 Culver City, CA 90231
INVOICE GUIDELINES
ALL INVOICES REQUIRE:
- The Sony Entity name (ex. Sony Pictures Television, Sony Pictures Studio, etc.)
- A Sony Pictures contact name (who requested the goods or services)
- Your Vendor Name (as it appears on the check or electronic payment account)
- If being paid by check, please include your Remit To address
- Purchase Order Number, if applicable (Purchase Order numbers are in the format of '45xxxxxxxx')
- Invoice number
- Invoice date
- Amount due
- Currency of amount due (if different than US dollars)
MAIL INVOICES TO: Sony Pictures Entertainment Attn: Accounts Payable P.O. Box 5146 Culver City, CA 90231.
EMAIL INVOICES TO: Email: Sony_Accounts_Payable@spe.sony.com
In the subject line of the email, insert your company name followed by the word "invoice" (i.e. ABC Company Invoice).
Please be sure to attach your document to the email and add any additional information in the body of the email.
Once your email has been received, a confirmation notification will be sent to you. If additional information is required to process your invoice, someone from our Accounts Payable department will contact you.
PAYMENT OPTIONS
ACH - Electronic Funds Transfer (EFT) is the preferred method to transfer USD to banks within the US
Check - US Dollar check payment
Wire - Electronic Funds Transfer to banks located outside the United States
Pro Card - Go to Pro Card Payment section for more details.
To receive payments by EFT complete the Electronic Payment Entrolment Form: Electronic Payment Enrollment for US Banks Electronic Payment Enrollment for International Banks
Return forms to:
Sony_Accounts_Payable@spe.sony.com
Or
Sony Pictures Entertainment Attn: Accounts Payable P.O. Box 5146 Culver City, CA 90231
INVOICE STATUS REQUEST
Are you looking for payment for an invoice or want to know what invoice to apply a payment to?
Send an email to: Sony_Accounts_Payable@spe.sony.com
- Include as much information about the payment as possible such as:
- Your Company Name/Payee Name
- Invoice Number
- Invoice Date
- Invoice Amount
- 10 Digit Purchase Order Number, if applicable
- Your Sony Pictures Entertainment Entity
- Your Sony Pictures Entertainment Contact
All status requests are monitored and managed daily. You should get a response within 3 business days.
FORMS
For your convenience, Sony Pictures Entertainment allows direct access to useful forms. To download these forms, click on the link below and save them to your workstation.